City of Staunton
Home MenuLetter of Authorization
Property owners who wish to be represented by an agent in matters concerning the assessment of real estate must provide a letter of authorization to the Office of the City Assessor. All letters of authorization must meet the following requirements and authorizations must be renewed yearly.
1. It must be an original document addressed to the Office of the City Assessor.
2. It must identify the property by specifying:
- Owner of record;
- Owner's address and telephone number;
- Parcel ID number;
- Property address.
3. It must identify the company name of agent or agents, including their address and telephone number.
4. It must state specifically the tax year(s) (current and past years only) for which the authorization is established. "Until further notice" is not acceptable.
5. It must have the notarized signature of the owner of record of the property, or, if titled in the name of a corporation, the notarized signature of an officer of the corporation authorized to act on its behalf.
6. The signature line must include:
- Signature of owner or officer;
- Printed or typed name and title.
7. An authorization to represent an owner in an appeal does not grant automatic authorization for an agent or management company to sign income and expense (I & E) forms. Specific authorization must be granted by the owner for the purpose of signing I & E information.
8. The same letter of authorization may be used for both administrative reviews and Board of Equalization appeals.
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